Workforce management software aims to create a systematic labour resource which ensures your organization can function like a well-oiled machine. The software offers auto-scheduling tools that are capable of allocating workforce for a project while ensuring that there are no staffing gaps. User-controlled forecasting tools keep the organization’s employee-efficiency intact during stimulated scenarios, by predicting future possibilities beforehand through trend analysis. In-built KPI trackers powered by time tracking tools skilfully judge employee performance, thereby enriching company data analytics. The dynamic reporting features that stretches to a variety of informative visualizations that are easily shareable and comprehended. Valuable information is only accessed by restricted members of the organization which maintains tight security of employee data. Audit trials further flag wage and other violations, enabling the organization to carry out tasks smoothly. Intelligent HRM integrations leave the business with a complete suite of functionalities. Deployment flexibility of the software further adds to the reasons why the software stands on the top of your priority list. Here is a list of workforce management software that are hard to miss.
» Our score is based on user satisfaction (reviews & ratings), social media buzz, online presence, and other relevant information. If your software is part of this list, use this badge on your website and social media to let your readers know about your success.
List of Best Workforce Management Software | WFM System Tools
1. BambooHR – Personalized HR software for SMBs
About BambooHR : Set your people up for success from the start with Bamboo HR. It’s HR and workforce management software where the user can find applicant tracking, time-off tracking, HR reporting, electronic signature feature, employee self-onboarding, employee database & records, custom workflows, performance management features and much more features to increase workforce management. The user can be more strategic and manage entire organizations with BambooHR.
BambooHR Workforce Management Features : Employee Lifecycle Management, Performance Appraisal, Recruiting Management, Time & Attendance
“I find a lot of joy in helping people grow and become more productive through training and one-on-one sessions. BambooHR is so beautiful that everyone uses it, which frees up more time for me to follow my passion in helping people do their jobs better. And its integrations and reports are fantastic!” – Kim Rohrer
201 – 500
Yes, get a free trial
2. UltiPro – HR, Payroll, and Talent Management
About UltiPro : Empower workforce with UltiPro; it’s a workforce management software and human capital management solution for the businesses. The user can find human resources feature, payroll administration, tax management & compliance, employee survey & sentiment analysis, talent management, employee portal feature, time, attendance and scheduling feature, recruiting, onboarding, performance management, career development, position management, system administration, and much more features through UltiPro.
UltiPro Workforce Management Features : Budgeting & Forecasting, Employee Lifecycle Management, Labor Projection, Performance Appraisal, Recruiting Management, Scheduling, Skills Tracking, Time & Attendance, Variable Workforce
“Ultipro best trait is the ability to customize the settings or features in a way to mold it on how the business works.This is a very intuitive tool, that even our non tech people can manage and control their own data and find everything they need on UltiPro. ” – Yendi C.
1001 – 5000
Not provided by vendor
3. Workday HCM – Global Human Capital Management
About Workday HCM : Workday Human Captial Management helps managers and HR teams to gain more visibility into all workforce operations, and to prepare organizations for growth and expansion. The system enables users to build strong teams of employees by finding skilled workers through talent searching and job profiles. Workday HCM enables enterprises to manage global teams from hire through to retire. Workday HCM includes a number of HR features including organization management, talent and performance management, and Workday Absence Management, which allows users to manage time-off and absence policies across global offices.
Workday HCM Workforce Management Features : Budgeting & Forecasting, Employee Lifecycle Management, Performance Appraisal, Recruiting Management, Scheduling, Skills Tracking, Time & Attendance
“I like the ease of entering time worked and the time off request policies. That system works very well for my colleagues and I am able to revise entries and easily submit it to my supervisor. Sending reminders to everyone about updating info in workday is another good feature that we utilize often.” – Vera B.
5001 – 10000
4. Calamari– Modern HR, online leave and attendance tracking
About Calamari : Employee management on-the-go with Calamari; it is cloud-based leave management and attendance tracking system software offers Clock-In / Clock-Out module for attendance and leave management module to calculate employee leaves. Calamari is multilingual software available for Android and iOS devices. It’s easy to integrate with the third-party platform. The user can easily improve workforce feature through Calamari.
Calamari Workforce Management Features : Employee Lifecycle Management, Scheduling, Time & Attendance, Variable Workforce
“It took me time to find tracking management system that would be the best solution for our company. With great and flexible costumer service we managed to implement 2 different policies for our 2 offices: US and Spanish. Very open to changes and flexible. I would definitely recommend Calamari.” – Anna Grzywinska
11 – 50
Yes, get a free trial
5. Zoho People – Human Resources Information System
About Zoho People : With Zoho People’s intuitive and easy-to-use software you can manage employee attendance, time off and time sheets more efficiently. Enable or set up IP restrictions for employees to check-in and out. You can import data from a biometric device into the Zoho People system. Employees can apply for leave and track time directly from the mobile app. They can also log time, create timesheets and simply associate them with your clients in Zoho CRM.
Zoho People Workforce Management Features : Employee Lifecycle Management, Performance Appraisal, Recruiting Management, Scheduling, Time & Attendance
“Saved us a lot of time and manual work when it comes to people related HR operations. In the moment where our growth expanded, Zoho People simplified and automated bunch of things we tracked internally in some other tools. Zoho People simplifies the most of the people organization, vacation and holiday tracking, leave and remote work management.” – Sasa C.
5001 – 10000
6. Sage HR – Your HR. Simplified.
About Sage HR: Solve HR challenges and focus on building the business with Sage HR; this is HR management software which one automates the HR process and simplifies the business. The user can get complete HR solutions like leave management, timesheets, shift scheduling, expense management, interactive HR reporting, onboarding, self-service, and much more features through Sage HR. This software is and easy-to-use platform to increase the workforce level of business.
Sage HR Workforce Management Features : Employee Lifecycle Management, Performance Appraisal, Recruiting Management, Scheduling, Time & Attendance, Variable Workforce
“An important part of our work culture is flexibility. Sage HR has helped us manage our time-off, work from abroad, work from home, and sick days policies in a very easy way, without taking time from managers, and giving transparency inside the company.” – David Basulto
11 – 50
7. Teramind – Insider Threat Detection & Prevention using UBA
About Teramind : Make employee monitoring easy and increase business workforce with Teramind. This is user activity monitoring software to know about user behavior and it’s also a useful platform to increase the rate of data loss prevention. The software also offers compliance & audit and insider threat prevention features to the businesses. Teramind is an award-winning platform to detect, record and prevent malicious user behavior and to increase productivity and efficiency level of the team.
Teramind Workforce Management Features : Contractor Management, Performance Appraisal, Scheduling, Time & Attendance, Variable Workforce
“Globonics is a virtual company with employees working from home in many different locations. We needed a way to monitor these employees’ performance. With Teramind we are able to monitor emails both incoming/outgoing and we are able to search for key words across our entire enterprise’s email flow.” – Brandon G.
51 – 200
Not provided by vendor
8. TrackTik – Security Workforce Management Platform
About TrackTik : Achieve your vision of security with TrackTik; security workforce management software allows the user to view, analyze and control the entire security operation in one place. The software is helpful to optimize the user’s guarding operations with advanced technology. The software provides all tools to your guarding operation to improve your organization security level. It really improves the accountability and efficiency of security officers.
TrackTik Workforce Management Features : Contractor Management, Labor Projection, Scheduling, Skills Tracking, Time & Attendance, Variable Workforce
“TrackTik’s state-of-the-art architecture is ahead of many others who use outdated coding languages and databases. Add to the fact that new features are constantly being released, many of which were built by the CEO himself, we have a truly flexible end-to-end solution that will continue to meet our greatest business needs.” – Jason Carroll
51 – 200
Not provided by vendor
9. Findmyshift – Online employee scheduling
About Findmyshift : Create employee schedules, manage shift requests, track labor costs and communicate with your employees through Findmyshift. It is leading employee scheduling software which one empowers business workforce and increase productivity level of organization. Findmyshift is stable, reliable and scalable scheduling software for all sized businesses. It’s accessible through mobile devices from anywhere and it’s also easy-to-integrate with the third-party platform.
Findmyshift Workforce Management Features : Budgeting & Forecasting, Contractor Management, Employee Lifecycle Management, Labor Projection, Scheduling, Skills Tracking, Time & Attendance, Variable Workforce
“Findmyshift is a fantastic online tool that gives me clear visibility of all of our cinemas’ schedules through one easy website.” – Neil Gardhouse
11 – 50
10. Tanda – Workforce management, employee scheduling & more
About Tanda : Optimize employee management and get a successful workforce for your business with Tanda. It is renowned online workforce management software offers employee onboarding feature, employee scheduling, time clock attendance feature, leave management, labor law interpretation, payroll integration, and much more features to increase workforce of business. It’s easy to use software for users and it’s also accessible through mobile devices.
Tanda Workforce Management Features : Budgeting & Forecasting, Labor Projection, Scheduling, Skills Tracking, Time & Attendance, Variable Workforce
“Software is quite easy to set up but more importantly quite easy to use for employees. Product support and help is exceptional and the whiole team hasbeen very helpfull. I was guided through the steps and any queries were asked very promptly. Integration with QuickBooks & KOUNTA is a great feature.” – Christian S.
51 – 200
Not provided by vendor
11. CEIPAL WorkForce – All-in-One Workforce Management System
About CEIPAL WorkForce : Ceipal’s cloud-based HRMS system is an intuitive, affordable way for growing companies to manage essential employee information in a personalized way from anywhere, anytime. Its software sets HR free to do great work and be more strategic, which helps the entire organization do the same. CEIPAL Workforce is a cloud-based workforce management solution suitable for small and midsized businesses. The software can be accessed via web browser or mobile app, and assists businesses in centrally recording their employee’s information, maintaining timesheets, authorizing workflows and more.
CEIPAL Workforce Management Features : Budgeting & Forecasting, Contractor Management, Employee Lifecycle Management, Labor Projection, Recruiting Management, Scheduling, Skills Tracking, Time & Attendance, Variable Workforce
“This tool is amazing and very easy to use and very useful for Consulting firms. Saving database both consultants as well employees,. easy way to save time and can finish work quickly. Support team is good responds within time. Tool is working really great.,. Really very helpful in maintaining employee database.” – Nandini T.
51 – 200
12. Quinyx – Workforce management, planning, and scheduling software
About Quinyx : Quinyx develops the innovative web-based Workforce Management application Quinyx WFM. The system combines powerful planning and forecasting features with communication and interaction for both employees and employers. Quinyx WFM is especially designed for labor-intensive organizations that require rapid changes in the scheduling process.
Quinyx Workforce Management Features : Budgeting & Forecasting, Employee Lifecycle Management, Labor Projection, Performance Appraisal, Scheduling, Skills Tracking, Time & Attendance, Variable Workforce
“Very good support and a company that listens to their customers and let the customers give input to the development of the product. A lot of useful functionality and easy to integrate with other systems to be able to schedule in relation to sales/visitors/transactions etc.” – Andreas H.
51 – 200
Not provided by vendor
13. Timesheets.com– Time Tracking for Payroll and Billing
About Timesheets.com : Manage your workforce with online time tracking software; Timesheets.com is cloud-based time-tracking software for payroll and billing. The software offers hourly and project-based timesheets, expenses and HR documents, time-off features for growing businesses. The software is also accessible through mobile devices. You can also get customizable reporting for analysis through TimeSheets.com. It’s also easy to integrate with third-party platforms.
Timesheets.com Workforce Management Features : Performance Appraisal, Time & Attendance
“We find your product to be an invaluable tool for what we do and as someone who is on it daily and has seen dozens of products like it I am always blown away by the way Timesheets.com can capture simplicity and complexity in a single product.” – Richard Ginn
11 – 50
14. Jibble – Time & attendance tracking for teams
About Jibble : Cloud-based time & attendance tracking software for teams; Jibble is improved workforce management software to increase your business productivity level. It’s accessible through mobile on anywhere. The user can start work with Jibble In feature and stop work through Jibble out; he/she can switch on selfies when using the mobile apps for verification. The software also offers a Timesheet view and powerful reporting feature to the user.
Jibble Workforce Management Features : Time & Attendance
“We finally found an affordable Toggl alternative for our team! We wanted a time tracking tool with a Chrome extension, so that’s a big part of what made us choose Jibble.” – Kari Ahlschwede
02 – 10
Yes, get a free trial
15. PeopleStreme – The Complete HR Software Suite
About PeopleStreme : PeopleStreme provides a configurable performance management system which includes employee review, appraisals, and competency management capabilities. With tools including position description management, feedback input, S.M.A.R.T. goal setting, KPI writer, and customization amongst others, PeopleStreme Performance Management aims to assist businesses in aligning their organizational objectives and driving employee performance.
PeopleStreme Workforce Management Features : Budgeting & Forecasting, Employee Lifecycle Management, Labor Projection, Performance Appraisal, Recruiting Management, Skills Tracking, Variable Workforce
“Peoplestreme is customisable and is very ‘follow your nose’ in terms of employee and manager use. Dashboards are great to easy report on individuals, teams and also for compliance requirements. For a business which did not have anything in place previously it has helped is to implement a performance management program which is best of breed and best practice.” – Natasha B.
51 – 200
Not provided by vendor
16. busybusy – Web & mobile time & equipment tracking app for contractors
About busybusy : Get simple clock-in & clock-out feature, projects photo uploading, time-log feature, cloud-based time cards, GPS location stamps feature, location-based reminders, supervisor clock in, real-time budget, accurate reporting feature and much more excellent features with busybusy. It is mobile time tracking software to improve job costing. The software really simplifies workforce management and payroll process for businesses. It’s the best choice for construction contractors and building companies.
busybusy Workforce Management Features : Budgeting & Forecasting, Labor Projection, Performance Appraisal, Scheduling, Time & Attendance
“We have construction crews in the field and it’s great that they can use it wherever they are and we can have real-time data without having to wait for the end of the week for paper timecards. It takes a lot of the burden off of our foremen and frees them up for more important work. Plus, their customer service is outstanding!” – Melinda A.
51 – 200
Get Quick Comparison of Top Workforce Management Software
|Workforce Management Features||BambooHR||UltiPro||Timesheets.com||Calamari||Jibble||Sage HR||Teramind||TrackTik||busybusy||Findmyshift|
|Price||$$4.00/ month/user||Not provided by vendor||$4.50/ month/user||$1.00/ month/user||$2.00/ month/user||$3.40/ month/user||Not provided by vendor||Not provided by vendor||$10.00/ month/user||$35.00/ month|
|Budgeting & Forecasting|
|Employee Lifecycle Management|
|Time & Attendance|
Workforce Management Software Buyer’s guide
Workforce Management has remained as one of the priorities for every small and big organization for making stability in the competitive business environment. If you lack strong management inside your manpower then chances are high that you will probably not make it to the milestone like other big companies. Thus, it is necessary to get your house in order through a strong system that can keep an eagle’s eye on workforce management, states you with the alternatives to outsmart the odds and reports you on the progress made on daily basis without any glitch – we are talking about the Workforce Management Software.
» What is the definition of workforce management?
Workforce management is a set of methods an organization uses to maximize the productivity and competence of its workforce. Whether it is projecting future labor requirements or schedule creation and management of the staff, workforce management (WFM) involves it all.
» What is Workforce Management Software?
In the beginning, Workforce Management Software was supposed, but now it has more to offer than just timeline management, but nowadays the growing needs of every company for maintaining steady performance level has revamped the software to take additional responsibilities. Now, apart from just employee scheduling, Workforce Management Software can give you a detailed insight into presently available employee data through its advanced tools for making smart decisions during project distribution. It can contribute towards a number of things such as improved capacity planning, increased productivity, easy staffing management and many more. In short, it enables you to manage the operational deployment of the workforce effectively.
» How does Workforce Management Software work?
Workforce Management Software gets to work on multiple things simultaneously under a single time frame by making use of its tools and third-party APIs. For instance, it makes the best use of its real-time reporting tools to produce accurate payroll and invoice reports. It offers you custom work shift reports that take time for the HR team to create for keeping a tap on individual productive time, leaves and other necessary details. The software has in-built labor law codes infused to state the obvious when and where required. The presence of text, email, and in-app notifications help you automate the workforce the way you want. As the workforce software keeps a log of every daily based activity, performing error-proof recordkeeping becomes a cakewalk for you.
» Is it worth investing money in Workforce Management Software?
There could be several factors that may trigger you to have a typical Workforce Management Software application by your side. For example, your current system may have started showing its limitations to manage a significant workforce which is why you may opt for a new one. Most companies when growing in terms of structure and style need meaningful management information to measure their staff performance. On the other hand, that comes as a limitation to the HR team as a physical task to perform daily. That probably would be the best time to take advantage of new technologies to address such needs. What could be more satisfying than having your workforce well distributed for different tasks as per their actual performance scale to create the best overall result? That is easily doable by Workforce Management Software. Thus, this discussion concludes that the workforce software may not be an absolute necessity for very small or just-starting companies but is a barely essential investment for every mid-sized and big company for sure. Now let’s have a look at its features and benefits in a bit detail and see what it has to offer.
» What are the features of Workforce Management Software?
Here are some of the standard features that you may find in almost every Workforce Management Software available in the market. However, there could be more upgrade to the below-listed ones with the increase in subscription price which varies definitely from company to company.
› Scheduling workforce for a project
Before starting any project, it gets essential to assign an adequate number of man force to it for hassle-free project execution. The software can do that with ease. It takes into account past performance data of each employee and therefore executes the staffing needs without considering guesswork.
› User Controlled Forecasting
Suppose you want to have a big task in hand and want to put best men on it those can hardly show performance error, the software can help you out. Based on past performance data and constant employee working record, it can predict the potential workforce group that can give the best judgment to the task at hand.
› Performance Management
Workforce Management Software can be a watchdog for your company to evaluate the performance of the individual employee and the company as a whole. By running useful workforce analysis through performance tracking and KPI tracking workforce management tools, it can let you track the overall achievement of the organization without any difficulty.
By making use of some data extraction tools, it can analyze various time sheets, vacation planning reports, payroll reports, scheduling reports, custom reports, etc. Not just that, it gives a visual representation of the whole analyzed data that enables you to make quick decisions without going through a pile of documents.
› Workforce mobility
You need to sit in front of your office PC to manage everything. With the software being mobile compatible, you can have a constant look at the overall progress made just by running the software from any mobile device. Continuous push notifications and easy integration with third-party business apps keep you fully aware of what is happening where.
› Attendance tracking
Workforce Management Software has workforce management tools to take care of time clock options and biometrics daily. With that being said, it means you can get an accurate portrait of your employee hours just by looking at the dashboard.
› Scenario planning
There are often times when you come to choose between several business decisions. The workforce scheduling software can help you take calculated risks by letting you go through what-if scenario planning phase. You can come to know the exact type of risks involved so that making a decision will be easy.
» What are the benefits of Workforce Management Software?
Having Workforce Management Software by your side will help you effectively manage your workforce for producing desired results every time. Its features and tools let you gain benefit over several factors such as:
› Effective Time Management
The workforce scheduling software maintains a record of individual workforce-related information for each employee so that no one has to get in touch with the human resource department again and again for assistance.
› Complete Transparency over management decisions
As every single decision gets officially recorded in the software, the employee will get to know about everything by directly accessing his/her payroll database, benefit database, attendance database, etc. with a single click.
› Flexible applications
Only its features do not limit the Workforce Management Software; instead, it can expand its productivity by easily getting integrated with other business applications that your company needs on a day-to-day basis. For instance, it can easily incorporate into HRM applications and pre-existing payroll software applications to give you more information than just employee work performance.
› Administrative control
Though WFM scheduling software is a multi-user application the control part comes limited to few hands only. For instance, the HR can input rules regarding daily pays, overtime pay, onsite training cost, and tax calculation methods, etc. while the software will flawlessly execute them regularly letting employees to only have a look at the output on their dashboards.
› Flexible deployment options
There are no deployment criteria when it comes to adding WFM scheduling software to your kitty. You can choose from several options such as Hosted, Cloud-based deployment, On-Premise Deployment, etc. This gives you the flexibility to have mobile access and opt for extensive data storage without any difficulty.
› Complete Audit Trails
The WFM software keeps a constant track of all individual activities. The information is made available only to the necessary stakeholders and governing decision makers. Additionally, with necessary protection tools, it keeps secret business data protected from unwanted sources.
» Before selecting any Workforce Management Software
Having understood the usage and benefits of Workforce Management Software is not going to be enough. In order to anticipate ideal case scenarios, you need to select the best company with an ideal Workforce Management Software application to offer. It is imperative to invite suppliers to tender to pull together best bidders in the market for your need. Once you state your requirements and budget limitations over the tender, ideal bidders will come to you with budget-friendly offers. It will enable you to run an easy assessment of the stability and potential longevity of each supplier with ease.
On the other hand, if you are a small scale company having few employees and want to have one-to-one sessions with few selective vendors, then make sure to have your requirements clear in your mind before approaching. Why sorting priorities becomes important because most just lose to vendor’s marketing gimmick and end up paying more than their early estimation to false advance promises. Having priorities in check will keep you grounded and you can easily give not-so-required offers an easy pass to keep your budget in control.
» How to select an ideal Workforce Management Software?
Here are three bare essentials to judge before subscribing to any WFM software.
› The supplier
Obtain a copy of the company’s latest financial report along with client list and case studies to judge its eligibility. It is important to see what level of expertise the company has in this particular software niche as a newbie can rarely become your ideal bet for such applications. Also, look whether the company owns all the software and source code or it is dependant on third-party developers for the same.
› The system environment
Make sure on which hardware platform the software is supposed to run along with available network and database environments required. In case you need extra hardware, will your vendor supply the same or not? Some vendors sell the complete package where some offer modules. In case your requirements can be met by a few modules there is absolutely no need of opting for the complete package.
› Service and Support Functions
You should ask for the kind of post-implementation service and support the vendor has to offer. Make sure the subscription fee includes the training cost otherwise that may take a reasonable sum of money from your pocket. Also, select the software that can easily offer you data conversion routines else you will have to enter the data manually.
» Questions to ask a vendor when buying best Workforce Management Software
1. Is the workforce management software cloud-enabled?
2. Does the system work across devices?
3. How simple or difficult is the implementation process?
4. Can the software record attendance and time?
5. Does the system provide employee prioritization?
6. Are there user controls?
7. How well can the software work in a multi-channel environment?
8. Is the product capable of creating intelligent schedules?
9. How robust is the software’s tool for reports and analytics? Can I personalize it?
10. Can the software double up as a task management solution?
11. Can I integrate this software with ones I already use, for example, a payroll solution?
12. Have you served a client before in my industry?
13. How easy is it for my team to use?
14. Can the system scale, along with my growing business?
15. What kind of post-sales support can I expect? Is it inclusive of the cost, or do I need to pay extra?
16. How often do you update your software?
17. Does the system include real-time functionality?
» Workforce Management Software Pricing
The Workforce Management Software comes in two basic price models – Standard and Business. The Standard model covers all the basic features that an ideal Workforce Management Software is supposed to have such as project and job tracking, time tracking, employee scheduling, biometric record keeping, payroll and invoicing, overtime alerts, etc. The cost comes around to be $25 per month per user and costs an additional $5 for adding every extra user to the list of beneficiaries. On the other hand, the Business model aims to cater the advanced needs such as tracking the expenses, running audit trails, sorting employees as per department, etc. Needless to say, it comes with an additional price tag of $50 per user per month and costs $10 extra for adding a new user to the list. FYI, the price models are the average ones which may vary depending on the company’s marketing strategy to get the most of their product.
As of now, you must have understood that Workforce Management Software is basically nothing but a time administration tool. Apart from keeping a track of individual performance, it offers valuable insights through advanced analytical tools that lead to informed decision making. Having so much potential, the software has greater importance in running long term business than other business software for sure. That’s why it is imperative to choose the software wisely with sufficient time in hand so that you will not have to repent on your choice afterward. Analyze every software on the scale of its pros and cons and choose the one that best matches with your set criteria on a higher note. It’s perfectly okay to go for a trial version if you are not sure about its performance caliber. When it stands tall on most of your expectations, go for a yearly subscription to get a significant discount.
Related Software Categories
» Workflow Management Software - Workflow Management Software helps in coordinating interactions between employees and ensures that the flow of process and tasks are kept in sync. You can use this software set up and monitor a defined set of tasks along with maintaining its sequence.
» Business Process Management Software - The Business Process Management Software has been evolving through all the years as all the organizations are starting to embrace the digital transformation. The software enables the businesses to model, execute, implement, monitor, as well as optimize the management processes.
» Time Tracking Software - Bothered about employees spending too much of their time on one project? Companies use Time Tracking software to build reports of employees working on desired tasks and generate reports based on it.
» Employee Scheduling Software - Employee scheduling software, as the name suggests automates and schedules the employees’ regular schedule. So the basic definition goes like this – software that processes, creates and maintains the schedule of staff or an employee of any company is called employee scheduling software.